Board Member Job Descriptions

2015 – 2016 Board Positions Summary

All Board Members are responsible to:

To attend Membership Meetings each month as well as Board Meetings. Membership Meetings are currently held on the third Wednesday of each month at lunchtime. Board Meetings are held once a month at a specified day, time and location as determined by the Board Members.  Membership and Board Meetings usually last 60 minutes each with additional lead time necessary for most Board members at the Membership Meetings (arrive by 11:15 for 11:30 meeting.)

President Responsibilities

  • Serve as the Board Chairperson and Chief Executive Officer of the Association.
  • Convene and preside over all Board and general membership meetings required or permitted to be held under these Bylaws and the laws of Colorado and/or as may be deemed necessary by the President of the Board.
  • May serve as ex-officio member of all standing committees and other committees established by the Board, except the nominating committee.
  • Shall appoint a regular member to fill any vacancy for the unexpired term of any Board Member or chairman of any committee occurring during the year, except that the Vice-President shall fill a vacancy in the position of President.  If any Board Member or chairperson of any committee should be absent for three consecutive meetings, that person shall cease being an Board Member or chairperson.  The President shall appoint a replacement.
  • Arrange speakers for monthly luncheons or delegate responsibility to a committee or designated person.

 Additionally, the President shall;

  • Contact and coordinate luncheon speakers
  • Serve as Master of Ceremonies at membership luncheons.
  1. Greet and introduce guest speakers at luncheons
  2. Open the meeting, welcoming all and making announcements
  3. Announce collection of luncheon evaluation forms & name badges for drawing
  4. Distribute speakers and member gifts at luncheon
  • Call Board meetings to order

Discuss & vote on approval of minutes & treasurer’s reports

Vice President Responsibilities According to ByLaws: If the President resigns or is removed from office and there is no Vice President to assume the duties of that office, the Secretary, if there is one, and if not, the Treasurer shall become President and shall assume all duties, responsibilities and authority of that office.

The Vice-President shall:

  • Serve as and assume the duties of the President in the absence of the President
  • Chair the Scholarship Committee.
  • Perform duties as directed by the President or Board.

 Additionally, the Vice President shall:

  • To be on time and present at most Board Meetings held on the specified day, time and location each month.  To attend most membership meetings on the third Wednesday of each month at lunch time. 
  • To serve as a resource regarding the By Laws and any other legal requirements throughout the year.  To assist the President in maintaining an orderly progression of projects taken on by the Board.
  • To oversee the Scholarship Program by chairing the committee and accepting applications directly from applicants. 
  • Each July, to recruit three people to serve on the nominating committee so that the slate is ready to present at the September meeting and be voted upon.
  • To take responsibility for other commitments as deemed appropriate by the President and/or Board.

Secretary Responsibilities

According to ByLaws: The Secretary shall:

  • Ensure all meetings are recorded as required by Colorado law and these bylaws. Minutes will include: recording of attendees, discussions and actions taken or tabled and signature of the secretary.
  • Prepare and keep all reports and minutes as required by Colorado law and these bylaws.
  • Send out all advertising notices required to be sent out by Colorado law, these bylaws, or by the Board. 
  • Perform duties as required by the President or Board.

 Additionally, the Secretary shall:

  • Prepare and keep all reports and minutes.
  • Send out all advertising notices.
  • Maintain welcome packets for new members at luncheons.
  • Print name tags with name of individual to be used at monthly luncheons.
  • Print evaluation form.
  • Distribute, collect, and compile evaluation forms to review with entire board.
  • Maintain luncheon evaluation forms.
  • Perform duties as required by the President or Board.

 To submit minutes of the Board Meetings to the Board Officers no later than one week following the Board meeting.  To submit minutes of the Membership Meetings no later than one week following each Membership meeting.

Treasurer Responsibilities

According to ByLaws: The Treasurer shall:

  • Keep all corporate books and accounts as required by Colorado and federal law and these Bylaws. A balanced treasury report will be presented at each Board meeting.
  • Make financial and other reports, and participate in audits of the Association’s financial records as may be required from time to time by Colorado and Federal law, these bylaws, or by the Board.
  • Collect, deposit and expend all fees, dues and other funds owed to or acquired by the Association as directed by the Board as permitted or required by Colorado and Federal law, and these Bylaws. Coordinate with the Membership Director all dues paid.
  • Ensure membership rosters are updated with the Membership Director.
  • Perform duties as required by the President or Board.
  • An applicant accepted as a new member shall pay full dues for the membership year when joining anytime during January through September. If joining within the last three months of the year, the applicant’s dues shall apply to the next year’s membership dues.
  • The Membership Chairperson will maintain membership lists and membership applications with the Treasurer. The membership roster will include no less than; member name, employer, mailing address, email address, phone number, type of membership (active, associate, etc.), amount of dues paid and for which year dues were paid.

Additionally, the Treasurer shall:

  • To create an annual budget reflecting projected dues and expenditures for the upcoming year.  To periodically update the Board of the status of the budget so as to assure appropriate accounting procedures have been followed and that the Association is not in financial jeopardy at any time.
  • To take responsibility for other commitments as deemed appropriate by the President and/or Board.

Membership Director Responsibilities

According to By Laws:The Membership Director shall:

  • Maintain membership lists and membership applications with the Treasurer. The membership roster will include no less than; member name, employer, mailing address, email address, phone number, type of membership (active, associate, etc.), amount of dues paid and for which year dues were paid. Additional information may also be included in the roster.
  • ·         Update Board members with current CSHRA membership roster.
  • Perform duties as required by the President or Board.

Classes of Membership

There shall be four classes of membership in CSHRA.  Except for Honorary members, all members shall be considered “regular” members of the Association.  All regular members may vote, hold office, and serve on committees.  Persons eligible for membership will become members when approved for membership by the Board.  The classes of membership are as follows:

  • Active Membership:  Shall be open to individuals holding positions in the human resource field, management or supervision.  An individual may hold membership in the individual’s name, or three or more individuals employed in one company may apply for corporate membership. Any company with up to 250 local employees may have three voting members.  Any company with more than 250 local employees may have up to five voting members at the discretion of the Membership Director.
  • Associate Membership:  Shall be open to persons who (1) are students in human resources, public or business administration; or (2) are human resource-trained and currently unemployed.  Associate membership shall be limited to no more than one-sixth (1/6th) of the total membership of the Association.
  • Retiree Membership:  Shall be limited to members of CSHRA are retired from a human resource position.

 According to all Other Sources:

To be on time and present at most Board Meetings held on the specified day, time and location each month.  To attend most membership meetings on the third Wednesday of each month at lunch time. 

To assure registration of all members and visitors at membership meetings.

To provide an updated and accurate membership list to all Board members by the last week of each month or Board meeting, whichever comes first.

Social Media Director Responsibilities

According to ByLaws:The Social Media Director shall:

  1. Create and maintain social networking environments including the Association website, LinkedIn, Facebook and any other appropriate sites. 
  2. Notification of all members and known guests of the monthly meeting will be sent/posted at least twice a month. 
  3. Updating the events calendar in all environments, communicating exciting social media and event news, the distribution of content to various content sites, creating and managing a monthly newsletter.
  4. Update of the website (as needed) and continue to generate new ideas on how to share information and current detail with all CSHRA members.
  5. Perform duties as required by the President or Board.

 Additionally, the Social Media Director shall :

Assure that member confidentiality is maintained in all social media platforms.

Advocate for advancement of social media avenues as appropriate.